If you had an extra hour per day at work, what could you accomplish?

You don’t have to work overtime or arrive early to fit that hour into your schedule. By streamlining procedures and making sure your regular tasks are completed as quickly as possible, you may free up more time.


But how can you actually identify which processes may be made simpler? What adjustments may be made to simplify complex workflows? And how do you go about implementing those crucial adjustments?


You can use these five questions as a guide in your quest to streamline business procedures, or get help from professionals like S4 hana implementation by Accely, so that you can work more effectively.


1. Do we have too many systems in place?

Splitting a process up among several distinct tools and platforms can soon prevent efficiency.


The likelihood of the process failing is very high. It’s possible that your data won’t transfer correctly or at the right moment. An upgrade to a product can invalidate your entire procedure. When something goes wrong, pinpointing the source of the issue could take a significant amount of time.


In addition to potential technical issues, you also need to consider the human resources needed to manage a process across many technologies.


If the tech stack’s tools are fairly complex, you might need more than one person to manage the process. You might not be able to fix anything on your own if it breaks. If you believe that a process involves the use of too many tools, you might want to start looking for a solution that can complete all of the steps of your process on a secure platform.


Did you realize? If something goes wrong with your process, using no-code technologies can help you rapidly and efficiently deliver a repair that you can test in real time.


2. Is this a remote operation?

Many firms have been forced to fundamentally reconsider how work can be done as a result of the COVID-19 outbreak. However, there are still some tasks that, despite popular belief, can be completed remotely.


Consider these inquiries when determining whether something may be completed remotely:

  • Can the process be done without paper?
  • Is there any justification for doing this in person?
  • What obstacles prevent you from being remote?
  • Is there technology that is compliant that can aid if compliance is a problem?


3. Does anyone else have the necessary knowledge?

Teams all across the world struggle with this problem. We frequently fail to take other people’s ability to carry out the process into account while building up processes, technology, and workflows.


But what if someone becomes unexpectedly ill? What if they stop working? They might accept a new position and then quit without fully outlining the procedure. It’s possible that nobody else possesses the precise abilities or information needed to manage the operation.


This is why it’s crucial to employ products and procedures that are simple for others to understand and manage. You should never find yourself in a situation where there is only one person who is familiar with the system and a key business process cannot be completed.


4. Since when was this procedure last audited?

You shouldn’t fix it if it isn’t broken, right? Not quite.


Even if a process appears to be running well, when was the last time you looked closely at the analytics or steps? You might be shocked by what a process audit shows if it’s been a while.


Start by outlining all of the steps or stages of your process. This includes determining the materials, participants, and duration. Once you’ve located these things, it will be easier for you to recognize where things could be streamlined or optimized.


Look for opportunities to include automation, stages that can be skipped, and possible unnecessary approvals. To speed up the procedure, look for ways to get rid of manual or paper-based steps.


5. Do you regularly provide feedback?

You might not be aware that there are problems or inefficiencies with your process if you don’t ask for feedback. To make sure you’re obtaining a variety of viewpoints, it’s crucial to solicit input, suggestions, and opinions from colleagues. You may learn, evolve, and create future projects and systems that are better by drawing on the collective knowledge of your team.


As you collect this input, be sure to keep track of it. Who knows how useful it might be for a future project. To gather data, think about creating a straightforward survey or feedback form and then providing everyone with quick access to it. Sharing knowledge inside your organization can help you avoid a lot of time, effort, and headaches.


Starting now, simplify business procedures

The aforementioned advice can assist you in identifying which procedures, programs, and workflows need to be examined and possibly modified. By taking the time to ask yourself these questions, you may increase your creativity and invention as well as discover new ways to increase your daily productivity and efficiency.

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